Okay, I'm going to warn you now, this post is going to be pretty geeky. I think using autoCrat in general, is a certain level of geeky, this will take it to a whole new level.
In case you don't know, autoCrat is a mail merge system that is an add-on for Google Sheets. It integrates with Google Docs, Forms, and Sheets to produce auto-filled Docs or PDFs. It is a great way to give feedback to teachers, show students completed work from forms, auto-fill certificates, the possibilities are endless.
I have been using autoCrat a lot lately for walk-through forms and giving feedback to teachers. I even presented a session at a Google Summit on autoCrat. However, I have been fighting with a feature of autoCrat for about a week, the Dynamic Folder Reference feature. This feature would force copies of a Doc or PDF into specific folders, based on some information populated into the spreadsheet by the form.
I had watched videos (most of which showed an older version of autoCrat), read tutorials, and done some research about it in order to try to get it to work for a project. Every time I though I had it, it failed to populate the documents into the destination folder. But yesterday, I finally got it. With a combination of tutorials and instructions, I hope to put together what I learned for you, step by step.
The first few steps will be basic autoCrat directions, but will then move into specifics. The video will also show you step-by-step how to use the Dynamic Reference Folders. Here is what I've learned:
Hopefully the video below will also help clarify any questions you may have.
I've thought of a few uses for this including, but not limited to, separating form responses for each student or teacher, specific classes or other times where you want to share the specific folder with the person, but not everyone else.
Hopefully you can find a use for the Dynamic folders as well.